Secure Practice Setup
Welcome to Maple AI

Let's Build Your Custom
AI Receptionist

This 5-minute form gives us everything we need to configure your system perfectly. Your answers shape how your AI handles every call.

1
Clinic Info
›
2
Your Team
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3
Current Systems
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4
AI Preferences
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5
Scheduling
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6
Calendar
Section 1 of 6 — Clinic Information
16% complete
Clinic Team Systems AI Prefs Schedule Calendar
Step 1 of 6

Clinic Information

Basic details about your practice that your AI receptionist will use on every call.

Practice Details
Hours of Operation
Day Open Close Closed
Step 2 of 6

Your Team

Your AI receptionist can introduce dentists by name and route patients to the right provider.

Dentists & Specialists

Add each dentist and select the services they provide. Your AI will use this to route patients to the right provider.

Services Offered

Select all that apply — your AI will mention relevant services when discussing what your practice offers.

Step 3 of 6

Current Systems

Understanding your current setup helps us integrate seamlessly without disrupting your workflow.

Practice Management Software
Phone System
How Patients Currently Book
Step 4 of 6

AI Receptionist Preferences

This is where your AI gets its personality. Every answer shapes how it sounds to your patients.

Receptionist Identity
This is how your AI introduces itself. e.g. "Hi, this is Sarah from Yorkville Dental."
Voice & Tone
Call Greeting Style
[Clinic Name] and [Name] are automatically filled in from your setup. Short, clear greetings perform best.
Please select a greeting style.
Handling Special Situations
The number patients are directed to for after-hours dental emergencies. Your AI will reference this number automatically.
Routing emergency calls back to your clinic is the safest and most efficient option.
Your AI will list accepted providers if a patient asks. Patients bring their insurance card to the office — the front desk handles details.
Step 5 of 6

Scheduling Rules

Your AI will use these rules to discuss appointment availability accurately with every caller.

Appointment Types & Durations

How long are your typical appointments?

Availability Rules
📦 Your go-live package includes everything you need.
Once your AI agent is built and ready, we send you a complete step-by-step guide to activate it — including your dedicated phone number, carrier-specific call forwarding instructions, and a 5-minute setup checklist. No technical knowledge required.
Step 6 of 6

Calendar Integration

Connecting your calendar lets your AI check real-time availability and book appointments directly.

🔒

Your data is secure. Calendar access is read/write only for your clinic's appointments. We never access personal data or share your information with third parties.

Google Calendar
If Your AI Is Ever Temporarily Unavailable

AI services can occasionally experience brief outages (typically 1-3 hours). We monitor this 24/7 and automatically activate your backup plan the moment any issue is detected — no action needed from you.

⚡ Auto-detected and switched in under 10 minutes. Your patients will never hear a dropped call or error message. One of the two options below activates automatically.
Phone Setup

After payment, we build your AI receptionist and send you a dedicated phone number. Your go-live package will include step-by-step forwarding instructions specific to your carrier.

We use this to include carrier-specific call forwarding instructions in your go-live package.
Choose Your Plan
💰 Annual plan: Save 10% — pay yearly and lock in your rate. Ask us about multi-location discounts (10–15% off for 3+ clinics).
Something went wrong. Please try again or email us at [email protected]
✓

One Last Step!

Your intake form has been received. Connect your Google Calendar below so your AI can automatically check availability and book appointments.

📅
Connect Your Google Calendar Lets your AI check availability and book appointments automatically
⚠️ Google Verification Notice
Google may show a warning that Maple AI is "unverified." This is normal — we are currently completing Google's 3–4 week verification process. To proceed:
1. Click "Advanced"
2. Click "Continue to Maple AI (unsafe)"
3. Grant calendar access
Your data is fully secure.
1
Connect your Google Calendar Required — lets your AI check availability and book appointments automatically.
2
Payment link incoming Check your email — we'll send your secure payment link shortly.
3
We build your system Your custom AI receptionist is configured within 1 week of payment.
4
You go live Forward your phone line and your AI answers every call from day one.